FINLAND
Russia
Sweden
Finland
Law and Practice Contributed by: Anu Waaralinna, Jukka Paloheimo, Oskari Lindholm and Elmiira Kutvonen Roschier
Helsinki
Contents 1. Opening an HR Internal Investigation p.130 1.1 Circumstances p.130 1.2 Bases p.130 1.3 Communication Channels p.130 1.4 Responsibility p.130 1.5 Obligation to Carry Out an HR Internal Investigation p.130 1.6 Prohibition on Carrying Out an HR Internal Investigation p.131 1.7 Other Cases p.131 2. Initial Steps p.131 2.1 Communication to the Reporter and the Respondent p.131 2.2 Communication to Authorities p.131 2.3 Confidentiality Agreements and NDAs p.131 2.4 Preliminary Investigation and Scope-Setting p.131 3. Interviews and Fact-Finding p.131 3.4 Interviewers p.132 3.5 Neutral Party p.132 3.6 Support Person and/or Lawyer p.132 3.7 Information p.132 3.8 Stopping the Interview p.132 3.9 Minutes p.133 3.10 Recording p.133 3.11 Other Fact-Finding p.133 4. Protection of the Parties During an HR Internal Investigation p.133 3.1 Interviewees p.131 3.2 Participation p.132 3.3 Format p.132
5. Procedural Requirements and Proof p.134 5.1 Requirements p.134 5.2 Internal Regulations p.135 5.3 Burden and Degree of Proof p.135 6. Conclusion and Outcome of an HR Internal Investigation p.135 6.1 Deciding to End an HR Internal Investigation p.135 6.2 Procedure for Ending an HR Internal Investigation p.135 6.3 Conclusion p.135 6.4 Reports p.135 6.5 Information p.136 6.6 Communications to Authorities p.136
6.7 Other Communications p.136 6.8 Disciplinary Measures p.136 6.9 Other Measures p.136 7. Data Protection p.136 7.1 Collecting Personal Data p.136 7.2 Specific Rules p.137 7.3 Access p.137 7.4 AI p.137
8. Special Cases p.137 8.1 Whistle-Blowing p.137 8.2 Sexual Harassment and/or Violence p.138 8.3 Other Forms of Discrimination and/or Harassment Including Bullying and/or Mobbing p.138 8.4 Criminal Cases p.138 8.5 Multi-Jurisdictional HR Internal Investigations p.138
4.1 Protection of the Reporter p.133 4.2 Protection of the Respondent p.134 4.3 Measures Against the Respondent p.134 4.4 Protection of Other Employees p.134
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